Skills
Executive Summary
Skills is the reference list of employee skills that come from AlayaCare. Administrators refresh the list from AlayaCare, filter it by description, and add local details to each skill: a short description, an icon name and a job board form category used on staff-facing displays. The list can be exported to Excel.
Key Features
- Refresh the list of skills from AlayaCare, with a progress panel
- Filter skills by description
- Set a Short Description, Icon Name and Job Board Form Category for each skill
- Export the displayed skills to Excel
Typical Workflow
- Click Refresh from AlayaCare to bring in new or renamed skills.
- Optionally type part of a description in Filter Description and click Apply Filter.
- Click the edit icon on a row (or right-click the row and choose Edit).
- Choose the Job Board Form Category, enter the Short Description and Icon Name, and click Save.
- Click Export to save the displayed list to Excel.
Available Permissions
The following permissions are available to be assigned to AlayaCare Roles:
| Attribute | What It Controls |
|---|---|
| View | Open the page |
Main Grid
The grid lists the skills (14 rows per page).
| Column | Description |
|---|---|
| AC ID | AlayaCare identifier of the skill. |
| Description | Skill description from AlayaCare. |
| Short Description | Short description entered here. |
| Icon Name | Icon name entered here. |
| Job Board Form Category | Job board category the skill is grouped under. |
| Manage Records | Edit icon that opens the skill. |
Main Grid Filters
| Filter | Purpose |
|---|---|
| Filter Description | Shows only skills whose description contains the text entered (not case sensitive). |
Click Apply Filter to refresh the list. Use Clear Filter to reset the filter.
Actions
| Button | Description |
|---|---|
| Refresh from AlayaCare | Reads the skills from AlayaCare and updates the list. |
| Export | Exports the skills currently displayed (after filtering) to an Excel file. Shows "Nothing to export" when the list is empty. |
| Apply Filter | Applies the description filter. |
| Clear Filter | Clears the filter and reloads the list. |
| Edit icon on a row / right-click a row and choose Edit | Opens the selected skill for editing. |
Dialog Components
Skill
Opens when a row is edited. The title shows the skill's AlayaCare ID and description. Save stores the changes and refreshes the grid; Cancel closes without saving.
| Field | Purpose |
|---|---|
| Job Board Form Category | Category for the skill: Line Of Business, Worker Type, Required Skills or Availability. |
| Short Description | Short description of the skill. |
| Icon Name | Name of the icon for the skill. |
Processing Overviews
This section describes what happens after you confirm a processing action.
Refresh from AlayaCare
- Opens a progress panel titled Refresh Skills.
- Signs in to AlayaCare if needed. If sign-in fails, nothing is refreshed.
- Reads all employee skills from AlayaCare and records the refresh in the activity log.
- For each skill, the panel shows its description and its position in the list.
- Adds skills that are not yet in the list. For skills already in the list, updates the Description if it changed in AlayaCare. The short description, icon name and category are left as they are.
- Reloads the grid and closes the panel.
Export
- Stops with a warning if there is nothing in the displayed list.
- Builds an Excel workbook with one sheet and the columns AC Id and Description.
- Downloads the file, named with the current date and time and the extension .xlsx.