Transaction Types
Executive Summary
Transaction Types is a setup screen for the accounting transaction types held in AlayaCare. Finance staff refresh the list from AlayaCare, then map each transaction type to a document type and a department used by this application.
Key Features
- Refresh transaction types from AlayaCare
- Review the debit and credit account names on each type
- Choose the document type and department to use for a transaction type
Typical Workflow
- Click Refresh From AlayaCare when transaction types have changed in AlayaCare.
- Click Edit on a row (or right-click the row and choose Edit).
- Select the Document Type To Use and Department To Use.
- Click Save.
Available Permissions
The following permissions are available to be assigned to AlayaCare Roles:
| Attribute | What It Controls |
|---|---|
| View | Open the page, refresh from AlayaCare, and edit transaction types |
Main Grid
The grid lists the transaction types, ordered by description (14 rows per page).
| Column | Description |
|---|---|
| AC ID | AlayaCare transaction type identifier. |
| Description | Transaction type description. |
| Debit Account Name | Debit account name from AlayaCare. |
| Credit Account Name | Credit account name from AlayaCare. |
| Document Type | Document type mapped to this transaction type. |
| Department | Department mapped to this transaction type. |
| Manage Records | Contains the Edit button for the row. |
Actions
| Button | Description |
|---|---|
| Refresh From AlayaCare | Downloads the transaction types from AlayaCare and updates the list. |
| Edit (row button, or right-click a row) | Opens the Edit Transaction Type dialog. |
Dialog Components
Edit Transaction Type
Opens from Edit. Save stores the choices; Cancel (or the close icon) closes without saving.
| Field | Purpose |
|---|---|
| Description | Transaction type description (read-only). |
| Document Type To Use | Document type applied when this transaction type is used. Can be cleared. |
| Department To Use | Department applied when this transaction type is used. Can be cleared. |
Dependencies
The following tables must be configured for lookups on this view to work:
| Table | Description |
|---|---|
| Departments | Departments offered in Department To Use. |
| Document Types | Document types offered in Document Type To Use. |
Processing Overviews
This section describes what happens after you confirm a processing action.
Refresh From AlayaCare
- Signs in to AlayaCare. If sign-in fails, the refresh stops.
- Reads all transaction types from AlayaCare, showing a progress bar.
- For each type not already in the list, adds a new record (name, description, AR entry, adjust type, custom/disabled/internal flags, and the debit and credit account details). If a record cannot be added, a warning with the reason is shown and the refresh continues.
- For each type already in the list, updates those same fields from AlayaCare. Your chosen document type and department are kept.
- Reloads the grid.